Aegion Corporation

Administrative Assistant

Location CA-AB-Calgary
Job ID
2018-8696

Overview

Corrpro Canada is looking for an Administrative Assistant to join our team based out of Calgary, AB. This role will be responsible for the efficiency of the day-to-day procedures in the office.

 

Corrpro Canada, an Aegion company, is Canada's largest corrosion engineering, cathodic protection, and corrosion monitoring business for the protection and preservation of infrastructure. Corrpro provides professional corrosion consulting and cathodic protection engineering services to major oil companies, government agencies, municipal water, sewer and gas utilities, universities, and public transportation agencies. Corrpro has complete construction installation services, including crews and equipment to install any type of cathodic protection system for any type of structure.

Responsibilities

  • Provide administrative support to Engineering and Operations groups
  • Review, edit, and format technicial reports using Microsoft products: Word, Excel, and Adobe
  • Responsible for accurate invoicing
  • Create invoices that accurately reflect contracts, payment terms, and billing rates
  • Ensuring all invoicing, work orders and purchase order processing requirements are completed timely. Print reports and match to current period invoicing
  • Data entry updates in various application such as Access Database, Excel, JD Edwards (Oracle)
  • Filing and archiving of drawings
  • Process transactions in all areas of the JD Edwards order management system:  Material Master, Order Status/Document Flow, Work Order maintenance, check orders for incomplete. Generate various reports from ERP system (JDE)
  • Perform reception duties as needed: answering the phone, sorting mail, and arranging couriers
  • Assist in entering time sheets, records maintenance, project file creation and paperwork for employees in assigned area
  • Accounts Payable and Accounts Receivable
  • Assist with new hire onboarding

 

Qualifications

Minimum Qualifications

  • High School Diploma or equivalent
  • 2+ years of experience in an office environment
  • 1+ years of experience with software systems an asset but not required (Jd Edwards, JCMR, Journyx)
  • Must have strong PC skills with a high level of proficiency with Microsoft Office

Additional Requirements

  • Strong verbal and written communication skills, ability to interact effectively with all levels in the organization
  • Proven ability to handle multiple tasks in high-volume, fast-paced work environment
  • Prioritize tasks for completion in a timely and accurate manner
  • Attention to detail is essential to the success of this role
  • Able to work independently and display creativity, exercise sound judgment, and demonstrates initiative

Competitive Salary | Full Benefits Package | RRSP Matching Program

Vacation & Holiday Time | Training & Development

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Need help finding the right job?

We can recommend jobs specifically for you! Click here to get started.