Aegion Corporation

Sr. Office Administrator

Location US-OH-Medina
Job ID


Corrpro Companies, Inc. is looking for a Sr. Office Administrator to join our team in Medina, OH.


Corrpro Companies, Inc., a subsidiary of Aegion Corporation, is North America's largest corrosion engineering, cathodic protection, and corrosion monitoring business for the protection and preservation of infrastructure. Corrpro provides professional corrosion consulting and cathodic protection engineering services to major oil companies, government agencies, municipal water, sewer and gas utilities, universities, and public transportation agencies. Corrpro has complete construction installation services, including crews and equipment to install any type of cathodic protection system for any type of structure.  For more details, visit


  • Extensive use of JD Edwards– accounting/management software to process the following items:
    • Open/close projects
    • Process Change orders or update project budgets
    • Process customer and vendor invoices
    • Maintain customer purchase order information (update tank data)
    • Accounts payable & Accounts receivable
  • Invoicing:
    • Review contract requirements with respect to invoicing procedures
    • Prepare customer invoices in accordance with contract requirements
    • Issue credits and rebills
  • Compile required documentation for all new and active jobs:
    • Coordinate with Credit Department to set up new customer accounts
    • Coordinate with Corporate AP department to set up new vendor accounts
  • Maintain physical documentations in billing/project files
    • Filing
    • Researching previous job details
  • Assist the Safety Department:
    • Process/track monthly safety paperwork
    • Distribute weekly safety information
    • Schedule new hire candidates for various clinical testing.
  • Prevailing Wage reporting/certified payroll reporting
  • Assist HR Manager:
    • New Hire onboarding
    • Other required paperwork for all employees as requested.
    • Maintain employee files and training records
    • Respond to benefit questions from candidates and employees
  • Assist the Collections Department to resolve AR Aging issues
  • Send Customer Surveys
  • Process all lien waivers
  • Submit Subcontractors Information into Comply Works
  • Assist employees with their timesheets and expense reports in Journyx
  • Prepare and submit check requests
  • Assist with bids and proposal activities
  • Request insurance certificates per project requirements
  • Prepare FedEx, UPS, JLS and DHL shipping packages
  • Process company vehicle License tag renewal
  • Assist in managing warehouse cleanliness, receiving, and distribute materials
  • Record management-physical and digital
  • Receptionist role: operate main office phone line, greet visitors, and maintain a pleasant and professional office environment



  • 3 years of working experience in accounting or administrative support functions required.
  • JDE experience highly preferred.
  • Ability to understand both vendor Terms and Conditions and Customer Contract Terms and Conditions.
  • Bachelor's Degree in Business Administration or related field is preferred but not required.
  • Must be proficient in Microsoft Office applications (Excel, Word) and ADOBE.
  • Must have excellent analytical skill and internal and external customer service skills.
  • Ability to handle multiple tasks simultaneously.
  • Candidates with prior working experience in construction and/or engineering firm is a plus.  
  • Experience preparing lien waivers is an asset.
  • Experience processing reports for Prevailing Wage projects highly preferred.

We offer a competitive salary with career growth opportunities and a full benefits package including Medical, Dental and Vision Insurance, Annual Bonus Potential, Matching 401k, Tuition Assistance, Overtime Pay, Paid Time Off, and much more. 


Aegion is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which Aegion is firmly bound. Aegion will not engage in discrimination against, or harassment of, any person employed or seeking employment with Aegion on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.


VEVRAA compliant – priority referral Protected Veterans requested



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