• Senior Office Manager

    Location US-CA-Martinez
    Job ID
  • Overview

    Schultz is looking for an experienced Senior Office Manager for the Phillips 66 – Rodeo, CA facilicy.


    This position is responsible for the payroll and project billing and procurement processes in accordance with the established accounting standards and billing policy.


    Schultz a subsidiary of Aegion Corporation, is a full-service engineering, procurement, construction, maintenance and turnaround company serving the western United States. Concentrating primarily on energy projects in the private sector, Schultz serves a broad range of industries, including upstream oil and gas production, gas processing, oil refining, terminals and pipelines, chemicals, renewable energy, and industrial manufacturing.


    • Enter 3rd party and sub-contractor costs into TRACK (equipment, material invoices)
    • Issue purchase orders, process AP Invoices and order office supplies
    • Research any unbilled issues to optimize the billing possibilities for the billing period
    • Maintain the billing folders for all projects, with all the appropriate documents, including expenses, and monthly invoices, in accordance with standard procedures
    • Effectively communicate with the Site Manager, Project Controls and Business Manager, regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing and/or payroll
    • Work with the cash receipts to reconcile variances that occur in the application of cash
    • Process invoices in CMiC upon receipt of payment from client
    • Make transfers of employee billable hours in company system as necessary
    • Financial analysis to determine Margin Performance.
    • Perform basic cost reporting functions, to include: Forecasting,Change Management, Budget Tracking,Progress Tracking


    • Refinery experience preferred (7+ years)
    • Intermediate to advanced computer literacy in Microsoft Excel and accounting software
    • Billing experience preferred
    • Timekeeping experience preferred
    • Ability to work well with others under deadline situations and respond to changes in priorities
    • Strong written and verbal communication skills with excellent organizational skills
    • Ability to work independently, take initiative, set priorities and see projects through to completion
    • Basic understanding of Union Pay Rules & Application preferred


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Need help finding the right job?

    We can recommend jobs specifically for you! Click here to get started.